It’s not an easy task to manage and organize files on your computer. Such files are a mess if not handled well. There is no perfect and accepted mode of file management and organization. Getting basic concepts of file management is beneficial.
Delete Trash
Your computer may store files that you no longer need. The unwanted files stored on a computer fill up the storage that may slow the computer speed. Clean these files to create room for new and important data.
Make folders
Grouping files is essential for an order. A good folder structure helps in easy access to information. It enables one to put together information on the same script. It’s possible to make folders in other folders. It aids in the broader separation of data, making it easy to access information.
Create a consistent naming convention
Folders and files need different naming. Those holding the same data should be under the same folder. It should have a unique name different from the rest to reduce confusion. Folders should have names close to the data stored in it. You should know the kind of information in a folder by looking at its name and not opening it
While naming a folder, spelling should be accurate. The use of abbreviations isn’t allowed. Bulk rename utility helps to rename many files at once.
Access folders and files
Organize files into structured folders. Go through the folders often whenever you want to do something new. A computer has a powerful search. To find something from the computer, use the powerful search to get it. On the start menu, type what you need. It will scan everything on the computer, and you will get it.
Recently accessed files get pinned on the start menu. To pin a file, right-click on it and select pin to start. Pinned data is accessible on the file explorer. Here you can sort them and choose a layout for them.
Cloud storage
It helps in storing data from your computer. Cloud storage saves losing of data even if deleted from the computer or affected by a virus. It enables you to sync information and link it to different devices to access the data from there. Google Drive and one drive integrates file explorer. They allow for data access.
Delete duplicates and shortcuts
Many copies of folders fill the storage of the computer. Full loaded drives stop the computer from sync data creating versions of the same document. DupeGuru program scans a computer to identify duplicate files.
Apply Note-taking apps
People who are fond of taking notes use these apps. They are temporary storage files, both online and local. This apps keeps everything in one place.
Archive Old Data
You can create an archive folder to keep old data, but you don’t want to delete it. A good archive should be different from the main drive. You can use other separate and cheaper drives. Archiving is essential when storage on your main drive is almost full.
Adhere to an organized plan
Be organized when dealing with your data. When saving data, take time to ensure you place it in the right folder. Give it a good name that is unique from the rest to stop confusion.
Getting organized creates a good environment for operation. Good data storage saves space on the main drive, but it also preserves it for future use. Store your data well and evade scenarios of losing data when a computer breaks down or gets lost.